Looking after trustee, scholar and donor private details.
In line with the new data laws; General Data Protection Regulation (GDPR) coming into effect on May 25th 2018 we have drafted this privacy statement.
We are committed to protecting the privacy of our trustees, scholars and donors and keeping their data safe. We hold very little data within HST. Most being held by the House Schools Group (HSG); in relation to scholars and termly givers, and Bursary Administrations Limited (BAL), regarding scholar financial circumstance declarations and supporting paperwork.
We destroy all and any duplicate paperwork containing personal details once we are certain that it has been received and processed by HSG and BAL.
The data we hold and publish about our trustees has been voluntarily given for this express purpose with their permission.
We never share data with any third party, other than HSG and BAL with whom applicants will have signed specific permissions declarations. We do submit Gift Aid applications to HMRC, but only by donors who have given single or multiple permissions for such.
How we collect data
We collect data when a scholar applies to the trust. From 25th May 2018, all applicants will be required to give us permission to continue a dialogue with them and share their data with HST.
We collect data when a donor donates. We use that data to thank them, and pass it on with their permission, to HGS bursary. We do not then hold this data ongoing.
We collect data when we run events. This data is destroyed once the event is over and a full reconciliation has been approved by the board.
Should you have any further questions relating to person files, please contact firstname.lastname@example.org.